More Properties Shouldn't Mean More Back Office.
Invoice processing, vendor management, reconciliation, lease abstraction. Every property you add multiplies the operational load. RAPFlow automates the back-office workflows so your teams manage more without expanding to match.
Thousands of Invoices. Still Processed by Hand.
Across a large property portfolio, invoice volume is relentless. Utilities, maintenance, vendors, contractors — each one needs to be received, coded, matched, approved, and paid. RAPFlow extracts data from any invoice format, matches it against POs and contracts, routes it for approval, and posts it to your accounting system automatically.
Exceptions surface immediately. Everything else moves without a person in the middle.
Stop Hunting for Mismatches. Start Resolving Them.
Reconciliation across properties, booking platforms, and accounting systems is where hours disappear. Charges don't match, categories are wrong, line items are missing. RAPFlow pulls data from your PMS, OTA platforms, and general ledger, flags discrepancies automatically, and routes them to the right person for resolution.
Month-end close stops being a scramble. Every discrepancy is caught before it compounds.
Vendor Onboarding Without the Back-and-Forth.
New vendors mean document collection, insurance verification, W-9 processing, compliance checks, and system setup. Done manually, it takes days and gets dropped. RAPFlow orchestrates the entire onboarding workflow — documents collected, verified, and recorded automatically.
Vendors get set up faster. Your team doesn't chase paperwork. Every record stays complete and audit-ready.
Every New Property Adds Revenue. It Shouldn't Add Back-Office Cost.
Acquisitions and new developments shouldn't require expanding your back-office team to match. RAPFlow handles lease abstraction, document classification, CAM reconciliation, and operational reporting across your entire portfolio from the same automated workflows.
Adding a property adds revenue. The operational overhead doesn't scale at the same rate.
The Stuff That Usually Kills AI Projects. Solved.
Every decision the AI makes is visible. Nothing runs unchecked.
Your data stays on your servers. Nobody else sees it.
Runs on your existing systems. No migration. Nothing to replace.
Live in production in weeks. Not a 12-month project.
Start With One Process. Reduce the Manual Work. Then Scale.
Pick the back-office function that's consuming the most time. We'll show you what automation looks like on your systems, your data, across your portfolio.